RecoveryTools

Bulk Exchange Server Mailbox Export for Windows

Exchange Mailbox Export Software to PST

Exchange Export software loads users from your Live Exchange Server or a CSV file, exports their mailboxes in bulk and saves emails, contacts and calendars to PST. Four more formats carry emails.

  • Exports mailboxes to PST, EML, MBOX, PDF and MSG
  • Exports five user accounts at the same time
  • Loads users with Fetch Users or a CSV file
  • Needs no Outlook install to export
Buy Now from $50Download Free Demo
Exchange Export Tool setup screen with Exchange as the source and Outlook, EML, MSG and MBOX as destinations
Source and destination choices open the export on the setup screen.
  • Free DemoExports 2 mailboxes
  • 30 Day RefundDemo test comes first
  • Card or PayPalHosted store checkout
  • Fast License KeySent by email
  • 24x7 SupportChat and email

1Is this my case?

When Should You Export Exchange Mailboxes?

Find your case below. RecoveryTools software exports the mailboxes in one batch.

  • Moving Mail to a New ServerMailboxes must leave the old Exchange Server as PST files before the move.
  • Legal Hold or AuditA legal team asks for user mailboxes as PST or PDF files.
  • Staff Leaves the CompanyA former employee needs a mailbox archive before the account closes.
  • PowerShell Takes Too LongNew-MailboxExportRequest needs a command for every user and a share path.
  • Shared Mailbox DataShared mailboxes hold team mail that needs its own export.
  • Team Moves to ThunderbirdA department switches mail apps and needs MBOX or EML files.

Emails, Contacts and Calendars

PST export also saves contact and calendar items. Every other format holds emails.

Folder Structure Intact

Mailbox folders keep their order inside the exported files.

Date Range Filter

Enter From and To dates to export mail from a chosen period.

PowerShell Exports One Mailbox Per Request

Microsoft documents New-MailboxExportRequest for Exchange installed on premises. New-MailboxExportRequest takes one mailbox identity and saves to a network share path.

Exchange Export software lists many users at once. Enable Exchange Impersonation, validate permissions and start the export. Microsoft explains the cmdlet in its New-MailboxExportRequest reference.

2What changes?

What Changes After Exchange Mailbox Export?

Before

  • Mailbox data stays locked on the server
  • PowerShell commands pile up for every user
  • Departed staff mail has no archive

After

  • Mailboxes land in PST files that open in Outlook
  • Many users export in one batch
  • Archives exist before accounts close

3What can it do?

Which Features Come With Exchange Export Software?

Export Exchange Server mailboxes with filters and a live dashboard on Windows.

Five Output Formats

Export mailboxes to MSG, PDF, EML, MBOX or PST. PST also holds contacts and calendars. Remaining formats hold emails only.

Concurrent Bulk Export

Export five user accounts together to finish big batches sooner.

Two Ways to Load Users

Fetch Users pulls every user from the source domain. Import Users takes a CSV file with your mailbox list.

Live Progress Dashboard

Watch the Pending, In Progress and Completed tabs with item counts for every mailbox.

Priority Mailboxes

Set priority on selected users so the important mailboxes export first.

Retry and Delta Export

Retry failed items, repeat the full export or choose Delta Export for newly arrived mail.

Optional Date Filter

Enter From and To dates to export only mail from a chosen period.

PST Splitter

Cut big PST output into equal parts sized in GB.

Summary and Detailed Reports

Download one summary report for all users and a detailed report for single users.

4Is it easy?

How to Try Exchange Export in 4 Steps

Test two mailboxes with the free demo. Buy the license after you see your data.

  1. 1Download

    Install the Demo

    Download the 164 MB Windows installer. Install it on a computer in the same domain as your Exchange Server.

  2. 2Select

    Choose Source and Items

    Select Exchange as the source and a destination format. Tick Email, Contact and Calendar under Workload Selection.

  3. 3Validate

    Enter Server Details

    Add the Exchange version, admin email and password, then select Validate to check permissions.

  4. 4Export

    Start the Export

    Fetch or import users, tick the mailboxes and select Start Export. Demo mode exports 2 user accounts and a license lifts the limit.

Stop Export ends a session at any time. Screenshots of every step sit in the Exchange Export Tool guide.

5What will I see?

Which Screens Guide the Exchange Export?

Follow the path from item selection to the live dashboard.

Exchange Export Tool workload selection with Email, Contact and Calendar ticked and highlighted

Select the Mailbox Items

Tick Email, Contact and Calendar under Workload Selection. Contacts and calendars export to PST only.

Exchange Export Tool server details form with the Validate button highlighted

Validate Permissions

Enter the admin details for your Exchange Server and select Validate.

Exchange Export Tool user list with a search box and the Start Export button highlighted

Start the Export

Search the user list, tick the mailboxes and select Start Export.

Exchange Export Tool dashboard with In Progress, Pending and Completed tabs and the Stop Export button highlighted

Watch the Dashboard

The tabs track every mailbox and Stop Export ends the session.

6Demo or full?

Free Demo vs Full Version of Exchange Export

Set the free demo beside the full software to see what the license adds.

FeatureFree DemoFull Version
Export to five file formatsYesYes
Optional date range filterYesYes
Prioritize user mailboxesYesYes
Delta export optionsYesYes
Dashboard to monitor progressYesYes
Download export reportsYesYes
User accounts exported2All
PriceFree$10 per user
Download Free DemoBuy the Full Version

7Will it fit my system?

System Requirements for the Exchange Export Tool

Product Version7.7.0
Download Size164 MB
Product TypeWindows desktop software that exports Exchange Server mailboxes
Output FormatsMBOX, EML, MSG, PDF and PST
Exchange ServerExchange Server 2019, 2016, 2013 and 2010
WindowsWindows 11 and 10 (64 bit) or Windows Server 2025, 2022, 2019 and 2016
Processor8 cores minimum
RAM and Disk Space8 GB RAM recommended and 500 MB of free disk space for installation
Pre RequisitesExchange Impersonation enabled and a Live Exchange Server in the same domain as the export computer
Other SoftwareNone. Outlook is not needed.
Mailbox Size LimitNone
Concurrent Export5 user accounts in parallel
Demo Limit2 user accounts with complete data

8What is the price?

How Much Does Exchange Export Software Cost?

Pay $10 for every user mailbox you export. Orders start at 5 users and reach 49,999 users. Prices are in US dollars.

Minimum Order

5 Users

$50

  • Price of $10 per user
  • 1 year of free updates
  • 24x7 free technical support
  • License key by email
Buy Now
For Teams

50 Users

$500

  • Price of $10 per user
  • 1 year of free updates
  • 24x7 free technical support
  • License key by email
Buy Now
For Large Sites

500 Users

$5,000

  • Price of $10 per user
  • 1 year of free updates
  • 24x7 free technical support
  • License key by email
Buy Now
Set the number of users on the checkout page and the total updates at once. Refund requests are accepted for 30 days. Test the free demo first because software bought without a demo evaluation does not qualify. See the RecoveryTools refund policy for the full terms.

Need more Exchange tools? Exchange & OST Management Suite bundles Exchange Recovery, OST Recovery, EDB to NSF Converter and EDB Converter for $399 instead of $546. Bundle purchases cannot be refunded. Compare every bundle on the RecoveryTools offers page.

9Is it safe?

Is Your Exchange Data Private While Exporting?

4.9
average rating out of 5 from users

See Results First

Test an Exchange export on 2 mailboxes in the free demo before you pay.

In Business Since 2007

RecoveryTools stands on a company that began in 2007 and now helps users in over 100 countries. Find more about RecoveryTools.

ISO Certified

Standards ISO 9001:2015 for quality and ISO/IEC 27001:2013 for information security back the company. See the awards and certifications page.

Terms in Plain Sight

Refund, privacy and usage terms are public before you pay. See the refund policy, privacy policy and terms of use.

10Need a hand?

Which Support Options Help With Exchange Export?

Support engineers answer questions before and after you buy. Visit the RecoveryTools support center for phone numbers and more ways to get help.

Live Chat

Talk to an expert on live chat at any hour.

Email Support

Email support@systoolsgroup.com with your Exchange Server version and the export problem you see.

Remote Session

An expert connects to your computer and solves a hard case for you.

Secure File Sharing

Send logs or sample data through a secure FTP server. RecoveryTools can sign a Non Disclosure Agreement first.

11Still have a question?

Questions About Exporting Exchange Mailboxes

Do I need a Live Exchange Server to export mailboxes?

Yes. Exchange Export works against a Live Exchange Server environment. Keep the export computer and the server in the same domain.

Which formats can I export mailboxes to?

Exchange Export saves mailboxes as PST, EML, MBOX, PDF or MSG. PST adds contacts and calendars to emails. Four other formats carry emails only.

Can I export many mailboxes at once?

Yes. Fetch Users loads every user from the source domain and Import Users takes a CSV file with your list. Five user accounts export in parallel.

Which Exchange Server versions work as the source?

Exchange Server 2019, 2016, 2013 and 2010 work as the source.

Does Exchange Export replace New-MailboxExportRequest?

Yes for the export task. Exchange Export handles the same task through an interface so you skip PowerShell commands.

Can I export shared mailboxes?

Yes. Shared mailboxes export to the same five formats as user mailboxes. Team mail stays in your archive.

Does the software recover damaged mailboxes?

No. Exchange Export moves data from a working server. Use RecoveryTools Exchange EDB Recovery for a damaged database file.

Can I stop an export and finish it later?

Yes. Select Stop Export to end a session. Retry Failed Items, a repeat of the full export or Delta Export fills in the missing mail later.

Can I split a big PST file?

Yes. PST splitter cuts output into equal parts sized in GB.

Do I need Outlook on the export computer?

No. Exchange Export works without an Outlook install.

How many mailboxes does the free demo export?

Free demo mode exports complete data from 2 user accounts. License keys lift the limit.

How fast do I receive the license key?

Payment by card or PayPal at the hosted checkout triggers an email with your license key within 15 minutes.

Can I get a refund?

Yes. Refund requests are accepted for 30 days under the RecoveryTools refund policy. Software bought without a demo evaluation does not qualify. Email a signed Letter of Destruction to sales@recovery-tools.org. Bundle purchases cannot be refunded.

12Where next?

Related Exchange Tools and Guides

RecoveryTools Exchange EDB Recovery

Repairs a damaged Exchange database and exports its mailboxes.

RecoveryTools EDB to PST Converter

Converts offline EDB files to PST without a mounted database.

RecoveryTools Exchange to Office 365 Migrator

Moves Exchange mailboxes to Microsoft 365.

RecoveryTools Exchange OST Recovery

Repairs offline OST files and saves them to PST.

RecoveryTools Free Exchange EDB Reader

Opens an EDB file without Exchange and previews its mailboxes.

RecoveryTools PST Converter

Converts the PST files you export into PDF, MSG, MBOX and more.

Exchange Guides From the RecoveryTools Blog

Test the Export on Your Own Mailboxes

Download the free demo, export 2 user accounts and check the files before you buy the software license.

Download Free DemoBuy Now from $50