RecoveryTools

Excel Contacts to VCF Converter Software

Excel to vCard Converter to Export XLS Contacts

MS Excel to vCard Converter turns XLS, XLSX and CSV contact sheets into VCF files in bulk. Map your columns to vCard fields, choose the vCard version and import the contacts into Gmail, iPhone, Android or Outlook.

  • Bulk conversion of thousands of contacts
  • Field mapping with a match list
  • Output in three vCard versions
  • Works on Windows 11 to 7
Buy Now from $49Download Free Demo
MS Excel to vCard Converter start window with the Browse button before a spreadsheet is added
Start window of the converter before you add an Excel file.
  • Free DemoFirst 25 contacts
  • 30 Day RefundDemo test comes first
  • Card or PayPalHosted store checkout
  • Fast License KeySent by email
  • 24x7 SupportChat and email

1Is this my problem?

Which Contact Import Problems Does the Converter Solve?

Compare your situation with the list. Conversion changes the sheet into a VCF file that phones and mail apps accept.

  • Gmail Rejects the Excel FileGmail import accepts VCF and CSV files and refuses an XLS or XLSX sheet.
  • iPhone Contacts Cannot Open XLSThe iPhone Contacts app has no way to import a spreadsheet.
  • Android Import Wants a VCF FilePhone import menus ask for a vCard file and show no Excel option.
  • WhatsApp Ignores SpreadsheetsWhatsApp needs saved phone contacts and ignores spreadsheet files.
  • Columns Do Not Match FieldsOutlook import maps your headings to the wrong contact fields.
  • Typing Contacts One by OneA long sheet takes hours to copy into an address book by hand.

Thousands of Rows

A client list or lead sheet holds more contacts than you can add by hand.

Many Devices to Fill

One team needs the same address book on phones, Outlook and Gmail.

Gaps in the Sheet

Some rows have a phone number and no email address.

Tidy the Sheet Before You Convert

Keep one contact in every row and put the column headings in the first row. Save phone numbers with the country code so the VCF file shows them in full.

Close the workbook in Excel before you add it. Preview the rows in the software and fix any bad column before you convert.

2What changes?

What Does a Converted VCF File Give You?

Before

  • Phones and mail apps refuse the Excel file
  • Contacts get typed in by hand
  • Columns land in the wrong fields

After

  • One VCF file holds your full contact list
  • Mapped columns match the vCard fields you choose
  • Contacts import into Gmail, iPhone, Android and Outlook

3What can it do?

Which Features Come With the Converter?

Load, map, preview and convert contacts from one window.

Bulk Contact Conversion

Convert a full contact sheet in one pass. Tests covered more than 40,000 contacts.

Field Mapping

Match any Excel column to a vCard field. Matched attributes show in a list that confirms every pair.

Three vCard Versions

Save the VCF output in the version your phone or mail app needs.

Single or Separate VCF Files

Merge all contacts into one VCF file or keep one file for every contact.

Preview Before Export

Browse every row and column of the loaded sheet before you convert.

Many Spreadsheet Types

Load XLS, XLSX, XLSM, XLSB, XLT, XLTX, ODS and CSV files.

Rows Without Email

Allow empty email addresses so contacts with only a phone number still convert.

iCloud and iPhone Ready

Save VCF files that iCloud and an iPhone accept for import.

Phones and Mail Apps

Import the VCF file into Outlook, Gmail, iCloud and Android phones.

4Is it easy?

How to Try the Converter Free in 4 Steps

Test your own sheet in the free demo. Buy a license after the first 25 contacts look right.

  1. 1Download

    Install the Demo

    Install the 3.13 MB Windows demo on a system with Microsoft Excel. On Windows 11, 10, 8 and 7 start it with Run as Administrator.

  2. 2Add

    Add Your Excel File

    Select Browse and choose your contact sheet. Rows and columns appear in the preview.

  3. 3Map

    Map the Contact Fields

    Select an Excel field and a vCard field. Select Add to confirm every pair and then select Next.

  4. 4Convert

    Convert With a License

    Choose the vCard version and one file or many. Demo mode saves the first 25 contacts and a license key removes the limit.

Screenshots of every step sit in the MS Excel to vCard user guide.

5What will I see?

Which Screens Appear in the Converter?

Follow the path from a loaded sheet to finished VCF files.

Excel to vCard Converter preview of a loaded contact sheet in rows and columns with the Next button

Preview the Sheet

Rows and columns of your file load in a table before any conversion.

Excel to vCard Converter field mapping window with Excel fields on the left and vCard fields on the right

Map the Fields

Match Excel columns to vCard fields and review the list of matched attributes.

Excel to vCard Converter settings window with the vCard version choice and the empty email address option

Apply the Settings

Choose the vCard version and a single or separate VCF output. Select the save folder.

Excel to vCard Converter confirmation message after the contacts finished converting

Finish the Conversion

A message confirms the export and opens the folder with your VCF files.

6Demo or full?

Excel to vCard Demo vs Full Version

Compare what the free demo does with what a license unlocks.

FeatureFree DemoFull Version
Load and preview Excel contactsYesYes
Map Excel fields to vCard fieldsYesYes
Empty email address optionYesYes
All three vCard versionsYesYes
Contacts convertedFirst 25Unlimited
PriceFreeFrom $49
Download Free DemoBuy the Full Version

7Will it fit my system?

System Requirements for Excel to vCard

Product Version7.1
Download Size3.13 MB
Product TypeWindows desktop software to convert Excel contacts to vCard
Input FilesXLS, XLSX, XLSM, XLSB, XLT, XLTX, ODS and CSV spreadsheets
Output FilesVCF files in vCard 2.1, 3.0 or 4.0
WindowsWindows 11 (64 bit), 10, 8.1, 8 and 7 (32 or 64 bit) or Windows Server 2019, 2016, 2012 R2 and 2008
MacNot available. Windows only.
Microsoft ExcelMust be installed. Excel 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002 and 2000 work.
ProcessorIntel Core 2 Duo E4600 at 2.40 GHz or higher
RAM and Disk Space512 MB RAM with 2 GB recommended and 100 MB free disk space
FrameworkMicrosoft .NET 4.5 or above
Contacts TestedMore than 40,000 contacts in one conversion
Demo LimitFirst 25 contacts of the added file

8What is the price?

How Much Does Excel to vCard Cost?

Choose a software license by the number of computers and your type of use. Prices are in US dollars.

Personal License

$49

  • Works on 1 computer
  • Home and private use only
  • 1 year of free updates
  • Limited time 24x7 support
  • Cannot move to another computer
Buy Personal License
For Companies

Business License

$99

  • Up to 100 computers
  • Business, school, office or government use
  • One location in one country
  • Issued in your organization name
  • Unlimited 24x7 support
  • 1 year of free updates
Buy Business License

Enterprise License

$299

  • Up to 500 computers
  • Offices in many countries
  • Issued in your organization name
  • Not transferable
  • Unlimited 24x7 support
  • 1 year of free updates
Buy Enterprise License
Refund requests are accepted for 30 days. Test the free demo first because software bought without a demo evaluation does not qualify. See the RecoveryTools refund policy for the full terms.

Work with more contact formats? vCard Management Suite bundles Excel to vCard with vCard Importer, vCard Export and vCard Viewer Pro for $79 instead of $136. Bundle purchases cannot be refunded. Compare every bundle on the RecoveryTools offers page.

9Is it safe?

Can You Trust the Converter With Your Contacts?

4.8
average rating out of 5 from users

See Results First

Convert your first 25 contacts in the free demo and open the VCF file before you pay.

In Business Since 2007

RecoveryTools stands on a company that began in 2007 and now helps users in over 100 countries. Find more about RecoveryTools.

ISO Certified

Standards ISO 9001:2015 for quality and ISO/IEC 27001:2013 for information security back the company. See the awards and certifications page.

Terms in Plain Sight

Refund, privacy and usage terms are public before you pay. See the refund policy, privacy policy and terms of use.

10Need a hand?

Where to Get Support for the Converter

Support engineers answer tool questions before and after you buy. Visit the RecoveryTools support center for phone numbers and more ways to get help.

Live Chat

Talk to an expert on live chat at any hour.

Email Support

Email support@systoolsgroup.com with your Windows version and the error message.

Remote Session

An expert connects to your computer and solves a hard case for you.

Secure File Sharing

Upload your contact sheet to a secure FTP server. RecoveryTools can sign a Non Disclosure Agreement first.

11Still have a question?

Excel to vCard Questions and Answers

Can the converter export many contacts at once?

Yes. Bulk export handles thousands of rows in one conversion. Tests covered more than 40,000 contacts.

Which Excel file types can I add?

Add XLS, XLSX, XLSM, XLSB and CSV files. XLT, XLTX and ODS spreadsheets load too.

Which vCard versions can I save?

Save VCF files in version 2.1, 3.0 or 4.0. Choose 3.0 or 4.0 when you plan to import the contacts into iCloud.

Can I save all contacts in one VCF file?

Yes. Choose a single vCard for all contacts or keep the default of one VCF file for every contact.

Does the software match Excel columns to vCard fields?

Yes. Select an Excel field on the left and a vCard field on the right. Add the pair and the list of matched attributes updates.

What happens to rows without an email address?

Enable the empty email address option and those contacts still convert with their other details.

Do I need Microsoft Excel on the computer?

Yes. Microsoft Excel must be installed on the Windows system that converts the contacts.

Can I use the VCF file on a phone or in Gmail?

Yes. Import the VCF file into Outlook, Gmail, iCloud, iPhone and Android phones from Samsung, Motorola and OnePlus.

What can I do in the free demo?

Demo mode loads and previews your sheet and maps fields. Conversion stops at the first 25 contacts of the file.

Is there a Mac version?

No. Excel to vCard Converter works on Windows only. Use Windows 11, 10, 8.1, 8 or 7.

Can I add several Excel files together?

Add one file at a time. File size and contact count have no stated limit.

How fast do I get the license key?

Payment by card or PayPal at the hosted checkout triggers an email with your license key within 15 minutes.

Can I get a refund after I buy?

Yes. Refund requests are accepted for 30 days under the RecoveryTools refund policy. Software bought without a demo evaluation does not qualify. Email a signed Letter of Destruction to sales@recovery-tools.org. Bundle purchases cannot be refunded.

12Where next?

Related Contact Tools and Excel Import Guides

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RecoveryTools Thunderbird Import Tool

Loads MBOX mail into Thunderbird.

RecoveryTools EML to PST Converter

Bulk converts EML emails to a PST file.

RecoveryTools Office 365 Backup Tool

Saves Office 365 mailboxes as PST backups.

Excel Contact Import Guides From RecoveryTools

Test Excel to vCard on Your Own Contact Sheet

Download the free demo, convert your first 25 contacts and buy the software license when the VCF file looks right.

Download Free DemoBuy Now from $49