How to Import Contacts from Excel to WhatsApp?

WhatsApp is a trendsetting messaging platform developed for smartphones, running on Android, Windows, iOS, Symbian, and Blackberry OS. Most of your friends must use WhatsApp to exchange texts, videos, images! If you don't have a smartphone, you may find yourself out of the league. But not now, because you can install WhatsApp on your laptop/PC and enjoy this latest technology with a proper internet connection.

3 Steps to Import Contacts from MS Excel to WhatsApp

You must be wondering how to import your contacts to WhatsApp. If the contact information is saved in Excel, you can easily export it to WhatsApp on your computer by following these steps:

  1. RecoveryTools for Excel to WhatsApp Conversion
  2. Steps to Export Excel Contacts into vCard File Format
  3. Complete Process to Import vCard into WhatsApp PC

RecoveryTools Solution for Excel to WhatsApp Conversion

Excel to VCF Converter Software is a complete solution to export Excel XLS, XLSX, CSV to vCard file format. It is compatible with Windows OS 10, 8.1, 8, 7 and Microsoft Excel 2019, 2016, 2013, and below versions. The Tool provides field mapping options i.e. Excel column mapping and vCard field mapping. Furthermore, the Software is designed with an interactive user interface and requires no technical expertise.

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Process to Export Contacts from Excel into VCF File

To import contacts from Excel sheet to WhatsApp, it is very important to export Excel contacts to VCF file first which can be easily imported to WhatsApp. See the step-by-step process to import contacts from Excel here:

Step 1: Free Download and Run Excel to vCard Converter, Click on Browse

Import Contacts from Excel to WhatsApp

Step 2: Next, Select the Required MS Excel File and Click the Open Button

Browse Excel File

Step 3: Preview Complete Content of Selected Excel XLSX / XLS / CSV File

Preview Contacts Content

Step 4: In Next Windows, Map Excel Fields to vCard Fields, Click on Next

Map Contacts Attributes

Step 5: Select vCard Version: 2.1, 3.0 & 4.0 and Click on Convert to Start Process

Export Excel to WhatsApp

Once the contacts are transferred from MS Excel to vCard file, the process of importing contacts from Excel (as VCF file) to WhatsApp becomes easier.

Complete Process to Import VCF File into WhatsApp

Once you have the Excel contacts in the VCF file, you can easily import them to WhatsApp app on PC.

Step 1: To use Whatsapp on desktop, you must have the "Bluestacks App Player Software" installed on your system

Install App

Step 2: After installing the software on your system, open it and click on the "WhatsApp" icon to continue

Open WhatsApp

Step 3: Now to download and install Whatsapp on your machine you need to add your “New or Existing” Google account as per your requirement

New or Existing

Step 4: Now when the Google account is set up successfully, click the "WhatsApp" icon in Bluestacks and redirect to Play Store to install

Export Excel Contacts to WhatsApp

Step 5: After successful installation of WhatsApp, please set up by providing your Mobile Number so that a code will be sent to your mobile phone for verification

Mobile Number

Step 6: Once the account is fully verified, set up your profile by adding a Profile Picture and Username

Complete Profile

Step 7: When Whatsapp has been set up successfully, you will see it and by default it will add some contacts directly from your Google account

Google Contacts

Step 8: Now you need to copy the converted Excel contacts to VCF format and drag them to the Shared Folder (by default, a shared folder is created on the highlighted path).

Import Contacts from Microsoft Excel to WhatsApp

Note: To import VCF files (converted contacts from Excel) into Whatsapp, you need Astro Manager installed on your system. Astro File Manager is a tool developed for Android devices to navigate to different folders and perform tasks like moving, copying or deleting. You can download Astro Manager from the Play Store by typing "Astro Manager" in the search option available in the Bluestacks app.

Now you will have 2 ways to import contacts from VCF file (exported from Excel) to Whatsapp:-

Procedure 1

Step 1: Once Astro Manager is successfully installed, open it and click on the "SD" card option

Astro Manager

Step 2: Now when you visit the path "SDCard >> Windows >> BstSharedFolder" you will see the Allcontacts.VCF file that we copied to the shared folder in the previous steps

Import Allcontacts.VCF into WhatsApp

Step 3: Now open the VCF file and you will see 3 options in the pop-up menu, click "Contacts". You will see that the process of importing contacts starts from the top left corner.

Export VCF Contacts to WhatsApp

Procedure 2

Step 1: In your WhatsApp account, go to the Settings option and select the Import/export option from the dropdown menu. Now, a window will pop up with some options, select the option “Import from storage”


Step 2: Now, the import process begins and there is a pop-up saying "Allcontacts.vcf will be imported shortly"

Allcontacts.vcf will be imported shortly

Whether you choose process 1 to import VCF file into Whatsapp account, or proceed to process 2 to import Excel contacts to Whatsapp PC account, you will see this screen after the contacts are added successfully to WhatsApp.

Import Contacts from MS Excel to WhatsApp Done

Summing Up

There is no manual method or tricks to import contacts from Excel to WhatsApp. Only RecoveryTools provides an option to export Excel XLS, XLSX, CSV to vCard file format. Also, we have mentioned all the manual steps to import VCF files into WhatsApp on PC.


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