Zoho Mail Backup Tool
Zoho Backup Software
Zoho Backup saves your Zoho Mail on your own computer. Sign in with an app password, choose a format and start the backup.
- Personal and business Zoho accounts
- PST, EML, MSG, MBOX and PDF output
- Delete After Download option
- Windows and Mac editions
- Free DemoTest before you buy
- 30 Day RefundDemo test comes first
- Card or PayPalHosted store checkout
- Fast License KeySent by email
- 24x7 SupportChat and email
1Is this my case?
Which Cases Need a Zoho Backup?
Find your case below. RecoveryTools software saves your Zoho mail in files on your own computer.
- Account Is ClosingYou plan to leave Zoho Mail and need your mail first.
- Storage Is FullYour mailbox limit blocks new mail and you want to clear space.
- Staff Leaves the CompanyA business mailbox needs a copy before you close the account.
- Privacy Worries YouPrivate files sit in an online mailbox.
- Audit Needs Local CopiesYour team asks for mail in PST or PDF files.
- Move to Outlook or ThunderbirdYour Zoho mail must reach another email client.
Zoho Mail Accounts
Save every message with its files.
Five Formats
Choose PST, PDF, EML, MSG and MBOX.
Pause and Resume
Control the session as you go.
Zoho Backup asks for an app password in place of your normal password and needs IMAP access enabled in Zoho.
Free demo mode saves 100 emails and the full version saves every mail.
2What changes?
What Changes After the Recovery?
Before
- Mail that lives on one server
- Full mailbox that blocks new mail
- Private files in an online mailbox
After
- Mail saved in files on your drive
- Selected folders and dates only
- New mail added without duplicates
3What can it do?
Which Features Come With Zoho Backup?
Add the file, set your clues and recover the password from one window.
Personal and Business Accounts
Sign in to a Zoho Mail account of any type.
Five Output Formats
Save PST, EML, MSG, MBOX or PDF files.
Date Filter
Select a From and To date to save a period of mail.
Incremental Backup
Save only the new mail in the full version.
Folder Selection
Back up Inbox, Sent, Drafts, Spam, Trash and custom folders.
Original Status
Keep the folder structure and the mail status.
Pause and Resume
Stop the backup and continue it later.
Delete After Download
Free Zoho storage after your backup finishes.
Backup Report
Check the original and new file paths in a report.
4Is it easy?
How to Use Zoho Backup in 4 Steps
Test the software in the free demo. Buy the license when you want the full result.
- 1Download
Install the Demo
Download the installer and install it on your Windows or Mac computer.
- 2Login
Sign in to Zoho
Enter your Zoho address and the app password.
- 3Choose
Select the Format and Filter
Choose an output format and set the date and folder filters.
- 4Start
Start the Backup
Select a destination folder and click Start Backup.
Screenshots of every step sit in the Zoho Backup guide.
5What will I see?
Which Screens Does the Software Show?
Follow the path from the first screen to the finished result.
Sign in to Zoho
Enter your address and app password.
Choose the Output Format
Select PST, PDF, EML, MSG or MBOX.
Apply the Filters
Set a date range and check the folders to save.
6Demo or full?
Free Demo vs Full Version
See where the free demo stops and what a license adds.
| Feature | Free Demo | Full Version |
|---|---|---|
| Add a Zoho account | Yes | Yes |
| Choose the output format | Yes | Yes |
| Incremental backup | No | Yes |
| Emails saved | First 100 | All emails |
| Price | Free | From $29 |
7Will it fit my system?
System Requirements for Zoho Backup
| Product Version | 6.1 for Windows |
|---|---|
| Download Size | 33.9 MB for Windows |
| Product Type | Desktop software that saves Zoho Mail on your computer |
| Output Formats | PST, EML, MSG, MBOX and PDF |
| Windows | Windows 11 in 64 bit, Windows 10, 8 and 7 in 32 and 64 bit, plus Windows Server 2019, 2016, 2012 R2 and 2008 |
| Mac | macOS 10.8 and later |
| RAM and Disk Space | 4 GB RAM with 100 MB of free space |
| Pre Requisite | Microsoft .NET Framework 4.6.1, an app password and IMAP access in Zoho |
| Accounts | Zoho Mail accounts, personal or business |
| Demo Limit | Saves the first 100 emails |
8What is the price?
How Much Does Zoho Backup Cost?
Choose the license by the number of accounts. Prices are in US dollars.
10 to 500 Accounts
$5 per account
- Minimum order of $50
- Same price for Windows and Mac
- 1 year of free updates
- Unlimited 24x7 support
Need more email backup tools? Cloud Email Backup Suite bundles several webmail backup tools at a lower price.
Mac edition costs $29 for 1 account and $5 per account from 10 accounts. Buy the Mac edition license or download the Mac edition demo. See more savings on the RecoveryTools offers page.
9Is it safe?
Can You Trust the Software With Your Zoho Mail?
See Results First
Test the free demo on your Zoho account and check the saved mail before you pay.
In Business Since 2007
RecoveryTools stands on a company that began in 2007 and now helps users in over 100 countries. Find more about RecoveryTools.
ISO Certified
Standards ISO 9001:2015 for quality and ISO/IEC 27001:2013 for information security back the company. See the awards and certifications page.
Terms in Plain Sight
Refund, privacy and usage terms are public before you pay. See the refund policy, privacy policy and terms of use.
10Need a hand?
Where to Get Help With Your Zoho Backup
Support engineers answer questions before and after you buy. Visit the RecoveryTools support center for phone numbers and more ways to get help.
Live Chat
Talk to an expert on live chat at any hour.
Email Support
Email support@systoolsgroup.com with your Zoho account type and the error message.
Remote Session
An expert connects to your computer and solves a hard case for you.
Step by Step Guide
Follow the user guide for the sign in, format and start screens.
11Still have a question?
Questions About Zoho Email Backup
Can the software backup Zoho emails with attachments?
Yes. Zoho emails save together with their attachments and keep the folder structure and the mail status.
Which formats can I save Zoho mail in?
PST, EML, MSG, MBOX and PDF files work.
Which Zoho accounts work?
Both personal and business accounts work.
Do I need an app password?
Yes. Generate an app password in your Zoho account and enter it in place of your normal password. Enable IMAP access in Zoho too.
Do I need Microsoft Outlook installed?
No. Zoho Backup works without Microsoft Outlook.
Can I backup only some folders or dates?
Yes. Check the folders you want and set a From and To date to save a selected period.
What is incremental backup?
Incremental backup skips the mail you saved earlier and saves only the new messages. Free demo mode leaves it out.
Can I backup many Zoho accounts?
Yes. Multiple user licenses cover 10 to 500 accounts at $5 per account.
Can I pause the backup and continue later?
Yes. Pause the session at any point and continue it later.
Does Delete After Download remove mail from Zoho?
Yes. Delete After Download removes mail from your Zoho account once your backup finishes. Leave it unchecked to keep your mail online.
What does the free demo do?
Free demo mode saves the first 100 emails. Full version saves every email.
Is there a Mac edition?
Yes. The Mac edition works on macOS 10.8 and later. Get the Mac edition demo or the Mac edition license.
How much does Zoho Backup cost?
Single user licenses cost $29 on Windows and Mac. Multiple user licenses cost $5 per account from 10 accounts up to 500.
Can I get a refund?
Yes. Refund requests are accepted for 30 days under the RecoveryTools refund policy. Software bought without a demo evaluation does not qualify. Email a signed Letter of Destruction to sales@recovery-tools.org. Bundle purchases cannot be refunded.
12Where next?
Related RecoveryTools Software
Backup Your Zoho Mail With the Free Demo
Download the free demo, save 100 emails and buy the license when you want the full mailbox.