Outlook.com Backup Tool
Outlook.com Backup Software
Outlook.com Backup saves your Outlook.com mail, contacts and calendars on your own computer. Sign in, choose a format and start the backup.
- Outlook.com, Hotmail and Live.com accounts
- PST, EML, MSG, MBOX and PDF output
- Contacts to VCF and calendars to ICS
- Windows and Mac editions
- Free DemoTest before you buy
- 30 Day RefundDemo test comes first
- Card or PayPalHosted store checkout
- Fast License KeySent by email
- 24x7 SupportChat and email
1Is this my case?
Which Cases Need an Outlook.com Backup?
Find your case below. RecoveryTools software saves your Outlook.com data in files on your own computer.
- Account Is ClosingYou plan to delete your Outlook.com account and need the mail first.
- Account Goes InactiveMicrosoft closes accounts that stay unused for a long time.
- Mailbox Is FullYour storage limit blocks new mail and you want to free space.
- Privacy Worries YouPrivate photos and files sit in an online mailbox.
- Audit Needs Local CopiesYour team asks for mail in PST or PDF files.
- Move to Outlook or ThunderbirdYour Outlook.com data must reach another email client.
Outlook.com and Hotmail Mail
Save every message with its files.
Seven Formats
Choose PST, PDF, EML, MSG and more.
Date and Folder Filter
Save only what you need.
Hotmail Backup asks you to grant user consent after sign in on Windows so the tool can open your mailbox.
Free demo mode saves 100 emails and 25 other items and the full version saves every item.
2What changes?
What Changes After the Recovery?
Before
- Mail that lives on one server
- Full mailbox that blocks new mail
- Private files in an online mailbox
After
- Mail saved in files on your drive
- Selected folders and dates only
- New mail added without duplicates
3What can it do?
Which Features Come With Outlook.com Backup?
Add the file, set your clues and recover the password from one window.
Complete Mailbox Backup
Save emails, contacts, calendars, tasks, notes and OneDrive documents.
Seven Output Formats
Save PST, EML, MSG, MBOX, PDF, VCF or ICS files.
Date Filter
Select a From and To date to save a period of mail.
Folder Selection
Check only the folders you want to save or skip Sent and Deleted Items.
Folder Hierarchy
Keep the folder structure, the headers and the formatting.
Repeat Backup
Start the backup again and save only the new mail.
File Naming Options
Choose a naming style for the EML files.
Delete After Backup
Free Outlook.com space after your backup finishes.
Backup Status
Watch the count of items saved during the backup.
4Is it easy?
How to Use Outlook.com Backup in 4 Steps
Test the software in the free demo. Buy the license when you want the full result.
- 1Download
Install the Demo
Download the installer and install it on your Windows or Mac computer.
- 2Choose
Select the Source and Format
Choose Outlook.com as the source and choose an output format.
- 3Login
Sign in to Outlook.com
Enter your Hotmail or Outlook address and grant the consent.
- 4Start
Start the Backup
Click Start Backup and watch the status.
Screenshots of every step sit in the Outlook.com Backup guide.
5What will I see?
Which Screens Does the Software Show?
Follow the path from the first screen to the finished result.
Sign in to Outlook.com
Enter your credentials and grant consent.
Choose the Output Format
Select PST, PDF, MBOX, EML or MSG.
Watch the Backup Status
See the count of emails, documents and contacts saved.
6Demo or full?
Free Demo vs Full Version
See where the free demo stops and what a license adds.
| Feature | Free Demo | Full Version |
|---|---|---|
| Add an Outlook.com account | Yes | Yes |
| Choose the output format | Yes | Yes |
| Date and folder filter | Yes | Yes |
| Emails saved | First 100 | All emails |
| Price | Free | From $39 |
7Will it fit my system?
System Requirements for Outlook.com Backup
| Product Version | 10.7 for Windows and 10.7 for Mac |
|---|---|
| Download Size | 155.55 MB for Windows and 222.68 MB for Mac |
| Product Type | Desktop software that saves Outlook.com data on your computer |
| Output Formats | PST, EML, MSG, MBOX and PDF for mail, VCF for contacts and ICS for calendars |
| Windows | Windows 11 and Windows 10 in 64 bit, plus Windows Server 2025, 2022, 2019 and 2016 |
| Mac | macOS 15 Sequoia, 14 Sonoma, 13 Ventura, 12 Monterey and 11 Big Sur |
| RAM and Disk Space | 8 GB RAM with 150 MB of free space on Windows and 8 GB RAM with 1 GB of free space on Mac |
| Pre Requisite | User consent after sign in on Windows and enough internet bandwidth on Mac |
| Accounts | Outlook.com, Hotmail and Live.com accounts |
| Demo Limit | Saves 100 emails and 25 other items per folder |
8What is the price?
How Much Does Outlook.com Backup Cost?
Choose the license by the number of accounts. Prices are in US dollars.
10 to 500 Accounts
$5 per account
- Minimum order of $50
- Same price for Windows and Mac
- 1 year of free updates
- Unlimited 24x7 support
Need more email backup tools? Cloud Email Backup Suite bundles several webmail backup tools at a lower price.
Mac edition costs $39 for 1 account and $5 per account from 10 accounts. Buy the Mac edition license or download the Mac edition demo. See more savings on the RecoveryTools offers page.
9Is it safe?
Can You Trust the Software With Your Outlook.com Mail?
See Results First
Test the free demo on your Outlook.com account and check the saved mail before you pay.
In Business Since 2007
RecoveryTools stands on a company that began in 2007 and now helps users in over 100 countries. Find more about RecoveryTools.
ISO Certified
Standards ISO 9001:2015 for quality and ISO/IEC 27001:2013 for information security back the company. See the awards and certifications page.
Terms in Plain Sight
Refund, privacy and usage terms are public before you pay. See the refund policy, privacy policy and terms of use.
10Need a hand?
Where to Get Help With Your Outlook.com Backup
Support engineers answer questions before and after you buy. Visit the RecoveryTools support center for phone numbers and more ways to get help.
Live Chat
Talk to an expert on live chat at any hour.
Email Support
Email support@systoolsgroup.com with your account type and the error message.
Remote Session
An expert connects to your computer and solves a hard case for you.
Step by Step Guide
Follow the user guide for the sign in, format and start screens.
11Still have a question?
Questions About Outlook.com Email Backup
Can the software backup Outlook.com emails with attachments?
Yes. Outlook.com emails save together with their attachments and keep the folder structure.
Which formats can I save Outlook.com mail in?
PST, EML, MSG, MBOX and PDF work for mail, VCF works for contacts and ICS works for calendars.
Which accounts work?
Outlook.com, Hotmail and Live.com accounts work.
Do I need to grant permission?
Yes. On Windows you grant user consent after sign in so the tool can open your mailbox.
Can I backup only some folders or dates?
Yes. Check the folders you want, skip Sent and Deleted Items and set a From and To date.
Can I choose the file name style?
Yes. Several naming options are available when you save EML files.
Can I backup many Outlook.com accounts?
Yes. Multiple user licenses cover 10 to 500 accounts at $5 per account.
Can I repeat the backup later?
Yes. Start the backup again to save the new mail from your account.
Can I delete mail from Outlook.com after the backup?
Yes. You can remove the saved mail from your account once the backup finishes. Leave it alone to keep your mail online.
What does the free demo do?
Free demo mode saves 100 emails and 25 other items per folder. Full version saves every item.
Is there a Mac edition?
Yes. Mac edition 10.7 works on macOS 11 Big Sur up to macOS 15 Sequoia. Get the Mac edition demo or the Mac edition license.
Which Windows versions work?
Windows 11 and Windows 10 in 64 bit plus Windows Server 2025, 2022, 2019 and 2016 work.
How much does Outlook.com Backup cost?
Single user licenses cost $39 on Windows and Mac. Multiple user licenses cost $5 per account from 10 accounts up to 500.
Can I get a refund?
Yes. Refund requests are accepted for 30 days under the RecoveryTools refund policy. Software bought without a demo evaluation does not qualify. Email a signed Letter of Destruction to sales@recovery-tools.org. Bundle purchases cannot be refunded.
12Where next?
Related RecoveryTools Software
Backup Your Outlook.com Mail With the Free Demo
Download the free demo, save 100 emails and buy the license when you want the full mailbox.