How to Recover Archived Emails in Exchange Server 2019, 2016, 2013, 2010?

Archive mailboxes were introduced as a new feature with the release of Exchange Server 2010. Old and infrequently used e-mail messages and other data components can be stored in the archive mailbox folder.

This technique is known as Archiving, It is used to move items from the original folder to the archive folder on your local machine. This feature was introduced in the version of MS Exchange Server 2010 and can only be accessed through Outlook 2010, 2013, 2016, 2019 or Outlook Web Access (OWA).

Best Solution to Recover Corrupted Exchange Archived Emails

Exchange Archive Mailboxes are prone to corruption or data loss for known or unknown reasons. The complete data recovery from these mailboxes can be done through RecoveryTools Exchange Server EDB Recovery Tool. When the archive mailbox item is saved in Exchange 2010, 2013, 2016, 2019, it uses the same EDB file format. Therefore, the embedded items in the EDB file in the archive mailbox are restored in the same way as the EDB item in the primary mailbox. The professional software by RecoveryTools is a solution for Exchange Server Disaster Recovery Plan.

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Solutions to Recover Archived Emails in Exchange Server

You must first add the user to Active Directory and then create the user's primary mailbox to create the archive mailbox. To implement this, you can follow these steps:

  • Log in to 'ECP' (Exchange Control Panel) with Exchange Administration Rights'
  • For viewing the list of user mailboxes, click in the left panel
  • Select the user for which archive mailbox needs to be created and further click on the 'Edit' icon for editing the recipient
  • In the existing list of mail options, click on 'Mailbox features'
  • Locate and then select the database into which Archive Mailbox needs to be added
  • Next, click on OK and then click on 'Save' for saving the applied user settings
  • Further, folders can be created in the personal archive mailbox as per requirement.

Configure Archive Mailbox using Exchange Management Console

  • In the New Mailbox window, enable the checkbox corresponding to "Create an Archive Mailbox for this account"
  • To configure the newly created mailbox to the user account, locate Recipient configuration settings; right click on the user name and select "Enable Archive" option
  • Windows will prompt to remind that Exchange Enterprise CAL (Client Access License) is essential. Click on 'OK' button
  • Select 'Mailbox Features' tab and click on the 'Properties' option; 'Archive Properties' mailbox will appear. The default name will appear as "Online Archive-Username" that can be changed to the desired username
  • Next, click on 'Mailbox Settings' tab and click on 'Archive Quota' and select Properties
  • In the then appeared 'Archive Quota' window, provide the desired volume for setting storage limitations for Archive mailbox
  • Further, the newly created mailboxes can be accessed in Outlook application. Various operations such as creation of new folder; transfer of emails and setting retention policies can be implemented using appropriate procedures.

How Personal Archive Works in Exchange Server?

Personal archive mailboxes are not available in cache mode. This only works if the user connects to the Exchange mailbox through Outlook or MAPI. Therefore, the client machine must be connected to the MS Exchange account to enable the personal archive feature and continue.

You can do this manually by dragging the items into their respective folders. AutoArchiving, on the other hand, can be used to move data automatically, which is based on the defined time period of the item. The Archived folder creates subfolders according to the folders in your mailbox.

Note: It does not create a replica of the mailbox data, but instead moves the mailbox item to the archive folder and subfolders after the specified time period has been reached.

If the original files were accidentally deleted, they will be restored from this folder and can be restored to their respective locations in the original structure. However, the situation becomes even more serious when the suddenly deleted data is also removed from the archive folder.

Retention Tag for Moving Folders

Archive mailboxes allow you to implement retention policies for existing email and entire folders. The primary and archive mailboxes share the same user details and credentials. You must create an archive mailbox for each user account. The default quota limit per archive mailbox is 10 GB, which you can change based on your requirements.

"MoveToArchive" – You can use this MS Exchange Server 2010, 2013, 2016, 2019 retention tag action to move messages to folders and keep them in the same naming convention and location in the archive mailbox.

Finally, we can conclude that archive mailboxes are a potential feature provided by Exchange Server 2010, 2013, 2016, 2019. The only challenge is that these mailboxes need to be implemented with more attention to relevant details.

Finally, You Got the Answer How to Recover Archived Emails in Exchange Server 2019, 2016, 2013, 2010?

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