Steps to Import Excel Contact List into Blackberry

The Smartphone's arena has grown significantly in the past few years and even though Blackberry is categorized largely as a business phone, it still manages to give a tough competition to the Smartphone's industry! Like every other users if you too have managed your business or personal contact information in an Excel file and being a blackberry device user you are wondering as how to export your contacts from Excel sheet into Blackberry device then you are at the right place. Scroll down to know complete procedure.

Procedure to Convert Excel Contacts into vCard File


To perform the process of convert Excel contacts into blackberry device, first stage will include the steps for exporting contacts saved into Excel spreadsheet into VCF File format. Follow the step-by-step guide to securely copy contacts from Excel file.


  • Download & Install "Microsoft Excel to vCard Converter" software, Click on "Browse" to add XLS, XLSX or CSV File, check preview of loaded Excel file and then click on "Next"

    browse excel file to convert it into VCF file for importing the contacts data into Blackberry phone

  • After adding Excel file into the software successfully, start mapping your Excel field with vCard field one by one. After mapping every field of Excel and vCard, click on "Add" option. Once done with the mapping process, click on "Next"

    map excel fields with vcard fields in simple way

  • Now click on following option to start export procedure of Excel contacts into vCard format

    • "vCard 3.0 Version" to get a separate VCF file for each contact in version 3.0
    • "Allow Empty Email Address" to get those contacts converted into VCF file which has no email address

    Select destination path to save converted files and then click on "Convert" option

    create separate vcf and easily export contacts from excel into outlook

  • Now all Excel contacts are stored in VCF files which can be further imported into Outlook account to ease the procedure of importing Excel contacts into Blackberry device.

How to Transfer VCF File to Outlook

When the process of Excel file to vCard conversion completes, then here comes the method to copy VCF file into MS Outlook. This stage contains 2 simple steps for adding VCF file into Outlook.


  • Open Folder that contains the required VCF file, Select all VCF file by pressing "CTRL+A", now drag all files at once and drop them into Outlook contacts folder.

    select all vcf file at once to transfer them into outlook

  • Now manually click on "Save & Close" option to store the VCF contacts into Outlook contacts.

    save and close contacts to copy vcf file to outlook completely

How to Import Contacts from Outlook to Blackberry

Blackberry doesn't have any direct procedure to import contacts from Excel sheet into Blackberry, that's why it is first required to convert the Excel contacts into VCF file, the VCF file is further transferred into Outlook platform and then the process to transfer Outlook contacts to Blackberry comes.


To know complete guide for importing Outlook contacts into Blackberry device is discussed in the upcoming section


To access, synchronize and organize a Blackberry device on your machine, you need a mediator like


  • For Blackberry 7.1 or below version, you need to install Blackberry Desktop Software
  • For 10.0 & above Blackberry Version, download & Install Blackberry Link

I am exemplifying the entire process here with a Blackberry Phone running on Blackberry 7.1 OS. After downloading the Exe file for this application, install it on your machine following the steps provided within it.


install blackberry software to start outlook to blackberry contacts import process

  • Now connect your Blackberry device using "original Blackberry USB cable"

    connect blackberry device to import outlook contacts

  • Once the device gets successfully detected by the software, it will be opened in Blackberry Desktop Software, now click on "Organizer" option

    select organizer option to copy outlook contacts

  • Now select "Contacts" from the available options and click on "Configuration"

    select contacts option to select outlook profile

  • To set up synchronization for contacts, you need to do some modifications like from the drop down menu select "One Way to your Device Only" option as it's a one way process of copying contacts from Outlook profile into Blackberry device

    set configuration and import contacts from excel file into blackberry

  • Now select "Outlook Profile" in case you are using multiple profiles in Outlook. Once done with the changes, click on "Ok"

    select outlook profile to copy vcf file into blackberry

  • Now you can easily view, that Microsoft Outlook is successfully added with the contact option, click on "Sync Organizer" option given at the bottom right.

    select synch option to start importing outlook contacts into blackberry

  • A pop-up window will appear showing "synchronization procedure"

    pop up message showing exporting of excel contacts to blackberry device

  • Once the process of Synchronization of Outlook contacts with Blackberry Device completed, a success message will appear.

    importing gets completed from outlook to blackberry phone

  • Finally, a pop-up window will appear showing "successful transfer of Outlook contacts into Blackberry device"

    vcf file gets successfully imported from outlook to blackberry


Once the entire process gets accomplished you can now access Excel contacts into Blackberry phone. Excel to Blackberry converter can transfer multiple contacts from Excel sheet into Blackberry device.